Agenda37th General Assembly
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Monday, 16 June 2014 Kuala Lumpur Convention Centre (KLCC) - Kuala Lumpur, Malaysia |
||
|
Monday |
09:00-13:00 |
General Assembly, First Session |
|
Tuesday, 17 June – Friday, 20 June 2014 FIG 2014 Congress Kuala Lumpur Convention Centre (and Impiana Hotel), Kuala Lumpur, Malaysia www.fig.net/fig2014 |
||
|
Tuesday 17 June – Thursday 19 June 2014 FIG 2014 Congress Exhibition Kuala Lumpur Convention Centre, Kuala Lumpur, Malaysia www.fig.net/fig2014 |
||
|
Tuesday–Wednesday 17-18 June |
08:00-09:00 KLCC (See programme for individual rooms) |
Annual Meetings of FIG Commissions and Networks |
|
Tuesday 17 June |
09:00-10:45 and 11:30 – 13:00 Tbc, KLCC, Kuala Lumpur |
FIG Member Associations Forum These two sessions are reserved for Presidents or Heads of delegation (or their representatives) of member associations to discuss issue of their common interest. President of PEJUTA chairs the meeting. By invitation only |
|
Wednesday 18 June 11.00–14.00 (including lunch on site) |
08:30-10:00 Forest Research Institute of Malaysia (FRIM), Kepong, Kuala Lumpur. Meeting point at KLCC |
Carbon Offset Programme – Let’s Meet & Green Special This event is reserved for Presidents or Heads of delegation (or their representative) to plant trees in order to offset the price of progress by giving back to the environment. Complimentary participation. Registration is necessary. Contact Louise Friis-Hansen louise.friis-hansen@fig.net More information: www.fig.net/fig2014/tours_carbon_offset.htm By invitation only |
|
Friday 20 June |
Presidents’ Meeting 16:30-19:00 Tbc |
FIG Presidents’ Meeting This event is convened by the FIG President and is reserved for Presidents or Heads of delegation of Member Associations (or their representatives) By invitation only |
|
Saturday, 21 June 2014 KLCC, Kuala Lumpur, Malaysia |
||
|
Saturday 21 June |
09:00–13:00 14:00-16:00 Ballroom 1, KLCC |
General Assembly, Second Session including Closing Ceremony Closing ceremony will start immediately after the conclusion of the General Assembly and will be followed by the Farewell Reception hosted by the Chamber of Graduated Surveyors, Bulgaria, host of FIG Working Week 2015. |
for the meetings to be held on Monday 16 June 2014 in Conference Hall 2 and on Saturday 21 June 2014 in Ballroom 1 at the Kuala Lumpur Convention Center, Kuala Lumpur, Malaysia
In addition to .htm-format this agenda and its appendices are published as .pdf files.
To download only the agenda in Acrobat format please click here:
Agenda as circulated to the members 16 April
2014 as Adobe Acrobat version (29 pages)
Revised agenda as Adobe Acrobat version - version including all updates -
Note: Revisions are shown only on the .htm version
of the agenda and marked with colour.
To download the agenda with appendices as one file in Acrobat format please click here:
Full Agenda as an Adobe Acrobat version (542
pages - 20.9 MB) as at the time when sent to members 16 April 2014.
Full Agenda as an Adobe Acrobat
version (without full bids) (365 pages - 11.7 MB) as at the time when sent
to members 16 April 2014.
Note: Revisions are shown only on the .htm version of the agenda and marked with colour.
The individual appendix files can be downloaded below under each item in Acrobat format.
PLEASE NOTE: Based on the decision from 2007 FIG Office has sent members only the agenda without appendices as a hard copy. Full agenda with all appendices can be downloaded from this web site. We encourage you to use the online edition or otherwise to print the .pdf version.
Changes to the agenda after it was originally distributed as hard copy to the member associations are marked in this agenda with colour and date.
Item 2 and 23: Members that are not allowed to vote 16 May 2014 02 June 2014
Item 6 - New member applications, terminations 14 June 2014
Item 12 - Report for Commission 9 02 June 2014
Item 12 - Report for Standards Network 06 June 2014
Item 14 - Report for Task Force for Housing and Property 10 June 2014
REPORTS FROM AFFILIATE, ACADEMIC AND CORPORATE MEMBERS FORUM (IF ANY)
REPORTS FROM COMMISSIONS, NETWORKS (by Chairs Elects), AND TASK FORCES (IF ANY)
REPORT ON THE WORKING WEEK 2016 IN CHRISTCHURCH, NEW ZEALAND
CLOSING CEREMONY
Vice President Rudolf Staiger to take the roll call.
Please note: The roll call will be done for member associations and affiliate members only. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting venue to the staff of FIG Office. Member associations are asked to inform the FIG Office by 12 May 2014 about their attendance, at the same time to submit the names of their delegate(s) and to inform who their Head of the delegation is, if it is not the President or Chair. Please use this special link below to inform us about your delegation. You can also register for the special Carbon Offset Programme that the local association PEJUTA has organised especially for Presidents and Heads of delegations.
To register:
https://docs.google.com/forms/d/1o8XhniEfMe8FlnoPRHMmDFqyBFZNshv98nF0OXcA_AM/viewform
Information on the Carbon Offset Programme: http://www.fig.net/fig2014/tours_carbon_offset.htm
Since only member associations that have paid all their membership fees to the end of 2013 are allowed to vote at the meeting, a list of member associations that are not allowed to vote will be published and posted on the FIG web site 15 May 2014.
Appendix to items 2 & 23:
Roll Call
Appendix to items 2 & 23:
List of member associations
that are not allowed to vote at the General Assembly because of unpaid
membership fees for 2013 and earlier -
updated 15 June 2014.
Motion: That members present are recorded in the minutes.
Decision:
The General Assembly shall appoint two persons as tellers for the entire General Assembly. The tellers will represent member association that hosted the preceding (Nigerian Institution of Surveyors, NIS, Nigeria) and the host of the proceeding following General Assembly (Chamber of Graduated Surveyors, CGS, Bulgaria).
Motion: That the General Assembly appoints Bern. Omo Akhigbe from NIS and Angel Yanakiev from CGS as tellers for this General Assembly.
Decision:
The Agenda for the General Assembly was issued as mandated, on 16 April 2014.
Motion: That the agenda be adopted.
Decision:
Minutes have been circulated previously.
Appendix to item 5: Minutes of the General Assembly in Abuja, Nigeria, May 2013
Minutes of the General Assembly in
Abuja, Nigeria, May 2013 without appendices
Motion: That the minutes be adopted as recorded.
Decision:
6.1.1 The Institute of Surveyors, St. Lucia, Inc. ISSL (MA-10123)
The Institute of Surveyors (St. Lucia) Inc. ISSL has applied for membership.
ISSL was established in 2003. Their total membership (all categories) is 85 and
qualified and full members numbered 66. The application meets the criteria for
membership in FIG as a member association. The Council has considered the
application and believes that the association meets criteria for membership of
FIG as a member association.
Appendix to item 6.1.1:
Membership application
from The Institute of Surveyors (St. Lucia) Inc. ISSL (application)
code of conduct
and bye laws
Motion: That the General Assembly admits The Institute of Surveyors, St.
Lucia, Inc. ISSL to become a member association of FIG.
Decision:
6.1.2 Botswana Surveying and Mapping Association
FIG office has received a new application form from Botswana. They were expelled in 2012, but have now approached FIG and explained that they have spent the last few years on sorting out problems in the association and are now at a point where they are now well structured and would like to be included as FIG member again. They have paid both old arrears as well as 2014 fee. The application for renewal of membership is attached as appendix to agenda item 6.1. added 14 June 2014
Motion: That the General Assembly admits to reinstall Botswana Surveying and Mapping Association as member association.
Decision/Action:
6.1.3 Ordre des Geometres et Experts Fonciers – Algeria - reinstallment
Ordre des Geometres et Experts Fonciers – Algeria was expelled from FIG at FIG General Assembly 2013. FIG Office has however been in closer contact with them. They do want to stay as member of FIG. In February 2013 they started a process to get official allowance to transfer membership fee to FIG. This was granted in March 2014. On 3 June 2014 they sent a proof of payment that old arrears as well as the 2014 membership fee through the bank. FIG Office is checking the bank account for the incoming payment. It is therefore proposed that FIG Council decides to reinstall Ordre des Geometres et Experts Fonciers – Algeria before the General Assembly 2014 and inform the General Assembly about the decision. If Ordre des Geometres et Experts Fonciers – Algeria is reinstalled before the General Assembly a new application form is not needed. added 14 June 2014
Motion: That FIG General Assembly notes the update of Ordre des Geometres et Experts Fonciers
Decision/Action:
6.2.1 Hong Kong Institute of Surveyors
Hong Kong Institute of Surveyors has regrettably decided to resign from FIG. FIG Council is thankful that HKIS has cleared all arrears and there are no outstanding dues. FIG looks forward to a time where HKIS will find it fit to rejoin our global community.
Motion: That the General Assembly notes the resignation of HKIS
Decision:
6.2.2 MA-10052 – The Lithuanian Association of Property Valuers
The Lithuanian Association of Property Valuers has sent a letter to inform that they want to terminate their membership. added 14 June 2014
Motion: That FIG General Assembly notes the termination of the The Lithuanian Association of Property Valuers.
Decision/Action:
Subscriptions of following member associations are more than three years in arrears:
FIG Council has received information from Geodetic Engineers of the Philippines that they will pay their arrears within the following three months. FIG Council has decided not to expel Geodetic Engineers if their arrears will be paid before 1 October 2014, otherwise they will be expelled at the next following council meeting. added 14 June 2014
The General Assembly has powers to expel from the Federation any member
association whose fees are in arrears and shall under normal circumstances expel
any member association whose fees are three years in arrears. (Article 4.3 of
the Statutes). The FIG office has sent a letter to these associations informing
that if their membership fees are still in arrears at the time of the General
Assembly the General Assembly shall expel the above member associations in Kuala
Lumpur.
In accordance with its administrative measures, FIG Council, has deferred the
issuance of a membership subscription invoice to the Order of Syrian Engineers
and Architects, OSEA as all efforts to maintain contact with them has not
yielded results, will deem their membership in suspension giving due
consideration to its internal situation. As reported in previous General
Assembly, there remain existing sanctions on Iran and Denmark cannot receive
payments from Iranian Professional Society of Surveying Engineers (ISS). Again
in accordance with its administrative measures, FIG Council deem their
membership to be in suspension. The situation with these associations will be
reconsidered by Council again in 2015.
After acceptance of new member associations and expulsions the number of FIG
member associations is 102 from 87 countries.
Motion: That the General Assembly expels the
That the General Assembly allows Geodetic Engineers of the Philippines until 1 October to pay their arrears. If the arrears are not paid by then they will be expelled at the next following council meeting. added 14 June 2014
Decision:
6.4.1 Affiliate members
The Council has admitted the following national agencies to become affiliate members:
The council has received information of termination of membership from:
The council has expelled the following affiliate members because of unpaid membership subscriptions.
After these changes the number of affiliate members is now 43.
6.4.2 Corporate members
The Council has admitted the following companies as Corporate Members of FIG after the General Assembly in 2013:
Thomson Reuters has revised their membership category from category E – basic level to category C silver level.
Following corporate members have resigned from their membership from 1.1.2014:
After these changes the number of corporate members is now 23.
6.4.3 Academic members
The Council has expelled following universities because of unpaid membership subscriptions:
The following academic members have resigned their membership:
The number of Academic Members after these changes is 89 from 56 countries.
6.4.4 Correspondents
Council has not made any changes in Correspondent members since General Assembly 2013 and the number of correspondents remains at 3.
Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.
Decision:
NSPS (formerly ACSM) National Office, United States has sent a nomination letter in which it proposes that FIG appoints Mr John Hohol as an Honorary Member of FIG.
Chartered Institution of Civil Engineering Surveyors ICES, United Kingdom, has sent a nomination letter in which it proposes that FIG appoints Mr. Iain Greenway as an Honorary Member of FIG.
FIG Council has considered these nominations and considers that it fulfils the criteria (see criteria at: http://www.fig.net/pub/figpub/pub40/figpub40.htm#Criteria ) for an Honorary Member and therefore proposes to the General Assembly that it appoints Mr John Hohol and Mr Iain Greenway as an Honorary Members of the Federation for the outstanding services both has provided to the Federation.
Appendix to item 7: The nomination letter from NSPS National Office, United States and from ICES, United Kingdom
Motion: That the General Assembly appoints Mr. John Hohol and Mr. Iain Greenway as Honorary Members of FIG.
Decision:
President CheeHai Teo has prepared the President’s report on the activities of the President and the Council since the General Assembly in Abuja, in May 2013.
Appendix to item 8:
Motion: That the General Assembly accepts the President’s report.
Decision:
Vice President Bruno Razza will present the report to the General Assembly.
This report includes the auditors report from 2013, official accounts (income
statement 2013) and balance sheet 31 December 2013, a summary of 2013 accounts,
an updated budget for 2014 and proposals for budgets 2015-2017 with notes and
proposal for membership fees for member associations in 2016.
Appendix to item 09:
Report on Financial Issues (including 2013 accounts and budgets 2014-2017)
Annexes:
Motion: That the General Assembly
Decision:
The General Assembly has to set levels of fees for member associations two
years in advance of the year in which they become payable. Fees are payable in
respect of each individual member up to a maximum of 5,500 members. Membership
fee structure was changed in 2009. Membership fees have been discussed as part
of the finance report, appendix to item 9.
The 2013 General Assembly approved membership fees for 2015 as follows:
|
Per capita fee |
Minimum fee |
Maximum fee |
|
|
2015 |
€4.48 per member up to a maximum of 5,500 members |
20 members or €50 (whichever is greater) |
5,500 members (€24,640) |
The World Bank lists of the low-income economies and the lower-middle-income
economies are available at:
http://data.worldbank.org/about/country-classifications/country-and-lending-groups
Recognising that the level of the 2016 subscription fees is dependent on the
strategies of the new council, this Council remains responsible to propose to
the General Assembly the level of subscription for 2016. Council has considered
that a small rise in subscription might be appropriate given FIG’s financial
challenges expected over the coming years. Council is however also conscious of
the economic condition that members are operating under and in particular
member’s challenges with their national membership and budgets. Council wishes
to respect this as well and believes that the incoming Council and FIG Office
will continue to be prudent in its financial management. Council therefore
proposes the level of subscription for member associations for 2016 be at the
same level as 2015. However, the incoming Council may review its subscription
fees strategies for other categories of membership, in the future.
Motion: That the General Assembly adopts following membership fees payable by member associations in 2016:
| Per capita fee | Minimum fee | Maximum fee | |
| 2016 |
€4.48 per member up to a maximum of 5,500 members Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay €2.24 member up to a maximum of 5,500 members. |
20 members or €50 (whichever is greater) | 5,500 members (€24,640) |
Decision:
Amendments proposed by FIG Council
FIG Council proposes three amendments to the Statutes and Internal Rules for the
consideration of the General Assembly. General Assembly is to note that any
decision at this first session of the General Assembly to the Statutes and
Internal Rules, when adopted, will be implemented at the second session of the
General Assembly
FIG Statutes 6.6.
FIG Council proposes to amend item 6.6 of the statutes as follows:
| Existing Provisions | Proposed Amendments | Rationale |
| 6.6 A member association may only cast one vote on each issue. |
6.6 A member association may: a) cast one vote on each issue provided the member association had in the most recent subscription period an individual membership of 999 or fewer; b) cast up to three votes on each issue provided the member association had in the most recent subscription period an individual membership of 5,500 or more, and subjected to the maximum subscription for a member association set by the General Assembly ; c) otherwise cast up to two votes on each issue. |
The 2012 General
Assembly in Rome unanimously adopted the recommendations from the
Working Group on Voting Rights that was convened by the 2011 General
Assembly in Marrakech that the voting system be changed; that the right
to vote remains with members associations; and that a sliding scale of
voting, relative to association’s membership numbers, be adopted; and
that Council prepare and table a proposal (after consultation with the
members) to amend Article 6.6 of the FIG Statutes no later than at the
1st session and to be implemented at the 2nd session of the 2014 General
Assembly in Kuala Lumpur, Malaysia In early 2013, Council prepared and sent out a one-page consultation paper that set out the essentials of Council’s recommendation that is reflected in the proposed amendment to Article 6.6 of FIG Statutes. The one-page consultation paper is attached. |
Motion: That FIG General Assembly agree to amend FIG Statutes item 6.6 to:
6.6 A member association may:
Decision:
FIG Statutes 8
FIG Council proposes to amend item 8 of the statutes as follows:
| Existing Provisions | Proposed Amendments | Rationale |
| 8 Force
majeure 8.1 In the event of force majeure rendering liaison with the majority of members of the Federation impossible, the Council shall take all measures necessary for the safety of the Federation’s funds and its archives and for the custodianship of the Federation; but otherwise all activity of the Federation shall cease until conditions permit activities to be resumed. |
8 Force
majeure 8.1 If the Council determines that circumstances at the designated venue do not allow the convening of a General Assembly in conformance with these Statutes, the Council will take the steps it considers necessary to continue the work of the Federation, including communicating with the Federation’s members. This may include: using postal voting for matters requiring urgent decision (except that of election to office); deferring the business of a General Assembly to the following year’s General Assembly; or convening a rearranged meeting of the General Assembly. A rearranged meeting will always be arranged if there is an election to office to be determined. If the Council decides to convene a rearranged meeting of the General Assembly in these circumstances, the timetabling provisions of Statutes 6.1 and 6.2 may be waived. 8.2 In the event of force majeure rendering liaison with the majority of members of the Federation impossible, the Council shall take all measures necessary for the safety of the Federation’s funds and its archives and for the custodianship of the Federation; but otherwise all activity of the Federation shall cease until conditions permit activities to be resumed. |
The General Assembly
decides four years out the venue of FIG’s future General Assembly that
is attached to FIG’s Working Week and Congress. Council recognized that
circumstances at the chosen venue might be impacted by subsequent events
and occurrences that do not allow the convening of a General Assembly in
a safe and sure circumstances. The new provision under Item 8.1 allows Council to take the necessary steps to continue the work of the Federation and may include postal voting, deferring the business to the following year or convening a rearranged meeting of the General Assembly. Any election to office must be at a rearranged meeting of the General Assembly and not deferred nor decided by postal vote. The existing Item 8.1 be renumbered as 8.2 |
Motion: That FIG General assembly agree to amend FIG Statutes item 8
to:
8 Force majeure
8.1
If the Council determines that circumstances at the designated venue do not
allow the convening of a General Assembly in conformance with these Statutes,
the Council will take the steps it considers necessary to continue the work of
the Federation, including communicating with the Federation’s members. This may
include: using postal voting for matters requiring urgent decision (except that
of election to office); deferring the business of a General Assembly to the
following year’s General Assembly; or convening a rearranged meeting of the
General Assembly. A rearranged meeting will always be arranged if there is an
election to office to be determined. If the Council decides to convene a
rearranged meeting of the General Assembly in these circumstances, the
timetabling provisions of Statutes 6.1 and 6.2 may be waived.
8.2
In the event of force majeure rendering liaison with the majority of members of
the Federation impossible, the Council shall take all measures necessary for the
safety of the Federation’s funds and its archives and for the custodianship of
the Federation; but otherwise all activity of the Federation shall cease until
conditions permit activities to be resumed.
Decision:
FIG Internal Rules 13 and 14
FIG Council proposes to amend item 13 and 14 of Internal Rules as follows:
| Existing Provisions | Proposed Amendments | Rationale |
| 13 Ad
Hoc Commissions 13.1 In addition to the commissions, ad hoc commissions may be established by a vote of the General Assembly to carry out special technical assignments, projects or studies, including cross-commission activities. Ad hoc commissions will normally be established for a specified period and disbanded following the acceptance of their reports by the General Assembly. Their composition, chairs, terms of reference and work plans shall be approved by the Council. 14 Task forces 14.1 Task forces may be established by the Council to research and to advise on matters of an administrative or of a general policy nature. They will normally be of short duration and will be concluded on the presentation and acceptance of their reports by the Council and, where necessary, the General Assembly. Their composition, chairs, terms of reference and work plans shall be approved by the Council. |
13
(Blank) 14. Task Forces
14.1 |
This amendment
reflects the fact that recent and current task forces were established
to address matters that are more than just administrative or of a
general policy nature. Task forces have been established to consider, research and report on matters that are technical, that are cross cutting as well as emerging issues that are of interest to the profession. They have therefore taken the place of ad hoc commissions, and the proposed deleting of internal rule 13 and amendment of internal rule 14 reflects this. |
Motion: That FIG General Assembly agree to amend FIG Internal Rule
item no 13 and 14 to:
13 (Blank)
14. Task Forces
14.1
Task Forces may be established by the Council to carry out special technical
assignments, projects or studies, or to advise on matters of an administrative
or general policy nature. They will normally be established for a specified
period and disbanded following the acceptance of their reports by the Council
and, where necessary, the General Assembly. Their composition, chairs, terms of
reference and work plans shall be approved by the Council.
Decision:
FIG Council has received two suggestions to review and amend FIG Statutes and Internal Rules. The first is from Geosuisse and the second from DdL. The suggestions are as follows
Council has decided to invite Geosuisse and DdL to present their suggestions to the General Assembly, the presentation should not be more than 10 minutes with a period, no longer than 10 minutes, for general discussion and deliberations. FIG Council seeks guidance from the General Assembly on these suggested amendments.
Appendix to item 11: Letter from:
Motion: That General Assembly provides guidance to the FIG Council on the suggestions forwarded by GeoSuisse and DdL.
Decision:
Commission Chair, 2011-2014, is required to submit a written report on the
Commission activities covering period from Working Week in Abuja to the General
Assembly. These reports include reports of the Commission chair and Commission
working groups. The reports include also the two FIG networks: Standards Network
and Young Surveyors Network.
Each Commission and Network Chair will give a short report on Commission
activities to the General Assembly.
Appendices to item 12: Commission reports:
Motion: That the General Assembly adopts the tabled reports of the Commission and Network Chairs and records its thanks to the chairs and other officers of the Commissions and Networks for their on going contributions.
Decision:
FIG has currently three Task Forces: 1) FIG Africa Task Force (2009 – 2014), chaired by Dr. Diane Dumashie (RICS); 2) Task Force on Surveyors and the Climate Change (2011-2014) chaired by Prof. John Hannah (NZIS); and 3) Task Force on Property and Housing (2011-2014) chaired by Prof. Chryssy Potsiou (TCG/HARSE).
Each Chair will give a short report on activities of the Task Force to the General Assembly.
Appendices to item 13: Task Force reports:
Motion: That the General Assembly adopts the tabled reports and records its thanks to the Chairs of the Task Forces and their members for their work and contributions.
Decision:
14.1 International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF
Mr. Christiaan Lemmen, Director of OICRF has prepared a report on the OICRF activities since the General Assembly in Marrakech. He will make a short report to the General Assembly.
Appendix to item 14.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF.
Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.
Decision:
14.2 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG
Mr. Jan de Graeve, Director of the IIHSM has prepared a report on the IIHSM activities since the General Assembly in Marrakech. IIHSM will make a short report to the General Assembly.
Appendix to item 14.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG.
Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.
Decision:
Mr. John Hohol, President of the FIG Foundation has prepared a report on the FIG Foundation activities from May 2012 to February 2013. He will make a brief report orally at the General Assembly.
Appendix to item 12:
Motion: That the General Assembly adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work.
Decision:
Since the 36th General Assembly, FIG has continued to collaborate with the World Bank and various agencies and structures within the United Nations. The activities with these bodies are in the President’s report, appendix to item 8.
Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.
Decision:
The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2013 was held in August 2013 where Prof. William Cartwright was retained as Chair for one further year. FIG has collaborative MoUs with a number of the organizations who are part of JB-GIS.
FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS, PAIGH and PAQS.
FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards. FIG also joined the IPMS (International Property Measurement Standards) Coalition.
Co-operation with international and regional organisations are in President’s report, appendix to item 8.
Motion: That the General Assembly records the report on the liaison with other international associations.
Decision:
The Council has received one nomination for the post of FIG President: Chryssy Potsiou, Technical Chamber of Greece. The profile template of the candidate is attached to this agenda. In the first session of the General Assembly the candidate will be given time (not more than 5 minutes) to introduce herself and make a presentation focussing on her ideas, goals and agenda for furthering FIG’s objects and global stature.
The election, notwithstanding that there is only one candidate, will take place at the second session of the General Assembly by blind votes on Saturday 21 June. 2014
Appendices to item 18 and 29: Nomination templates of candidate to FIG President 1.1.2015-31.12.2018:
Motion: That the General Assembly notes the presentation of the candidate, make its careful consideration at the election during the second session of the General Assembly on the 21 June.
Decision:
The Council has received six nominations for the two posts of FIG Vice President:
The profile templates of each candidate are attached to this agenda. In the first session of the General Assembly each candidate will be given equal time (not more than 5 minutes) to introduce her/him and make a presentation focussing on his/her ideas and goals for developing the FIG agenda to the General Assembly.
The elections will take place at the second session of the General Assembly by blind votes in on Saturday 21 June. The elections will take place one position at a time. If there will be no absolute majority in the first voting, second vote will be organised between those two candidates that have most votes.
Appendix to item 19 and 28: Profiles of the candidates for FIG Vice President 1.1.2015-31.12.2018:
Motion: That the General Assembly notes the presentations of the candidates, makes its careful consideration at the elections during the second session of the General Assembly on the 21 June.
Decision:
The FIG Working Weeks are organised by FIG together with the local member association. FIG will together with the local member association have full responsibility of the arrangements and of the financial result. This offers FIG better opportunities in terms of organising events and generating revenue. Therefore the Council has to ensure that all candidates are aware of the role of FIG and split of responsibilities for organising the Working Week. This General Assembly will decide on the host for the 2017 Working Week.
The FIG Council has received three bids to host the FIG Working Week 2017:
The Council has prepared a desktop summary on the bids and has also carried out an evaluation together with the FIG Office that will be presented at the General Assembly. In the summary report the following considerations, as laid out in the invitation documentation, are described for comparison:
The summary report will not give a recommendation or a preference to any candidate but it will provide useful information on each items listed above and summarise the pros and cons of each candidate to assist the member association in making their decision. General Assembly must note that, especially in these past years, the issue of security and financial viability has come to the fore. The purpose of the evaluation process is to maintain the continued viability, high standard and quality of the FIG Working Week.
The Council has considered the bids and decided to present all submitted bids to the General Assembly for its decision. The General Assembly is recommended to read the summaries and the bids carefully.
Appendix to item 20 and 25:
Summary Report
on the Bids for
FIG 2017 Working Week
Bidding documents for FIG 2017 Working Week:
At the session each candidate will be given the same time (not more than 10 minutes) to make a presentation of their proposal and framework of the Working Week and their bid. FIG Council will present its evaluation and the impact on FIG on the various bids.
Decision on the venue of FIG 2017 Working Week will be made at the second session of the General Assembly on 21 June. The voting will be made by blind votes. If there will be no absolute majority in the first voting for any of the proposals, a second vote will be organised between those two candidates that have most votes.
Motion: That the General Assembly notes the submission, the summary report, the presentations and FIG’s evaluation of the candidates, makes its careful consideration and decision during the second session of the General Assembly on 21 June.
Decision:
The FIG Congresses are organised by FIG together with the local member association. FIG will together with the local member association have full responsibility of the arrangements and of the financial result. This offers FIG better opportunities in terms of organising events and generating funds. Therefore the Council has to ensure that any candidates are aware of the role of FIG and split of responsibilities for organising the Congress. This General Assembly will decide on the host for the 2018 Congress.
The FIG Council has received one bid to host the FIG 2018 Congress:
The Council has prepared a desktop summary on the bids and has also carried out an evaluation together with the FIG Office that will be presented at the General Assembly. In the summary report the considerations, as laid out in the invitation documentation, are described for comparison:
The summary report will not give a recommendation but it will provide useful information to assist the member association in making their decision. General Assembly must note that, especially in these past years, the issue of security and financial viability has come to the fore. The purpose of the evaluation process is to maintain the continued viability, high standard and quality of the FIG Congress.
The Council has considered and decided to present this submitted bids to the General Assembly for its decision, notwithstanding that there is only one candidate. The General Assembly is recommended to read the summary and the bid carefully.
Appendix to item 21 and 26:
Summary Report on the Bid for
FIG 2018 Congress
Bidding document for FIG 2018 Congress by the Turkish Chamber of Survey and
Cadastre Engineers in Istanbul, Turkey
The candidate will be given not more than 10 minutes to make a presentation of their proposal and framework of the Congress and their bid. FIG Council will present its evaluation and the impact on FIG. Decision on the venue of FIG 2018 Congress will be made at the second session of the General Assembly on 21 June.
Motion: That the General Assembly notes the submission, the summary report, the presentation and FIG’s evaluation of the proposal, makes its careful consideration and decision during the second session of the General Assembly on 21 June.
Decision:
Separate invitation to Presidents of the Member Associations.
Vice President Staiger to take the roll call.
Please note: The roll call will be done for member associations and affiliate members only. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting venue to the staff of FIG Office. Since only member associations that have paid all their membership fees to the end of 2013 are allowed to vote at the meeting, a list of member associations that are not allowed to vote will be published on the FIG web site 15 May 2014. Members who paid their arrears at the General Assembly will also be allowed to vote.
To be noted that the General Assembly has appointed Bern. Omo Akhigbe from
NIS from NIS and Angel Yanakiev from CGS as tellers to this session of the
General Assembly.
Appendix to items 2 & 20:
Roll Call
Appendix to items 2 & 20:
List of member associations
that are not allowed to vote at the General Assembly because of unpaid
membership fees for 2013 and earlier -
updated 02 June 2014.
Motion: That present members are recorded in the minutes.
Decision:
The Council will decide on other membership issues considered in Kuala Lumpur and bring them for the General Assembly for decision or information as necessary.
Motion: That the General Assembly decides on the membership issues based on the proposal of the Council.
Decision:
Candidates for FIG 2017 Congress have made their presentations in the first session of the General Assembly and FIG Council has presented its evaluation. The decision will be made between:
The decision will take place by blind votes following the FIG statutes and
internal rules. If there will be no absolute majority in the first round of
voting, a second vote will be organised between those two candidates that have
most votes.
Motion: This General Assembly decides the host and venue for FIG 2017 Working Week.
Decision:
The sole candidate, Turkish Chamber of Survey and Cadastre Engineers, for hosting the FIG 2018 Congress in Istanbul, Turkey has made their presentation in the first session of the General Assembly. This General Assembly to affirm the sole candidate by voting to host the FIG 2018 Congress in Istanbul, Turkey.
Motion: That the General Assembly decides on the host and venue of FIG 2018 Congress
Decision:
According to the FIG Statutes and Internal Rules the General Assembly elected Commission Chairs Elect at its General Assembly in 2012 in Rome, Italy. These Chairs Elect will then become Chairs of the Commissions for the next term of office, 2015-2018. Thus the General Assembly shall appoint at this meeting Commission Chairs for the term of office 1.1.2015-31.12.2018. Their respective nominating member associations have reconfirmed all nominated Chairs 2015-2018.
Appendix to item 27: Nomination form from 2012 and reconfirmation by association:
Commission 1: Mr. Brian J. Coutts, NZIS, New Zealand -
nomination form -
confirmation
Commission 2: Ms. Liza Groenendijk, GIN, Netherlands -
nomination form -
confirmation
Commission 3: Mr. Enrico Rispoli, CNGeGL, Italy -
nomination form -
confirmation
Commission 4: Ms. Angela Kesiena Etuonovbe, NIS, Nigeria -
nomination form -
confirmation
Commission 5: Prof. Volker Schwieger, DVW, Germany -
nomination form -
confirmation
Commission 6: Dr. Ivo Milev, USLMB, Bulgaria -
nomination form -
confirmation
Commission 7: Ms. Gerda Schennach, OVG, Austria -
nomination form -
confirmation
Commission 8: Mr. Kwame Tenadu, GhIS, Ghana -
nomination form -
confirmation
Commission 9: Prof. Liao Jinping (Patrick), CIREA, China PR -
nomination form
- confirmation
Commission 10: Mr See Lian Ong, RICS, United Kingdom -
nomination form -
confirmation
Young Surveyors Network: Ms. Eva-Maria Unger, OVG, Austria - confirmation
Motion: That General Assembly unanimously appoints for term of office
1.1.2015-31.12.2018 as follows:
Commission 1: Mr. Brian J. Coutts, NZIS, New Zealand
Commission 2: Ms. Liza Groenendijk, GIN, Netherlands
Commission 3: Mr. Enrico Rispoli, CNGeGL, Italy
Commission 4: Ms. Angela Kesiena Etuonovbe, NIS, Nigeria
Commission 5: Prof. Volker Schwieger, DVW, Germany
Commission 6: Dr. Ivo Milev, USLMB, Bulgaria
Commission 7: Ms. Gerda Schennach, OVG, Austria
Commission 8: Mr. Kwame Tenadu, GhIS, Ghana
Commission 9: Prof. Liao Jinping (Patrick), CIREA, China PR
Commission 10: Mr See Lian Ong, RICS, United Kingdom
Young Surveyors Network: Ms. Eva-Maria Unger, OVG, Austria
Decision:
This General Assembly will elect two Vice Presidents for the term of office 1.1.2015-31.12.2018. The election will take place between: Yerach Doytsher, The Association of Licensed Surveyors in Israel; Diane Dumashie, RICS, United Kingdom; Kate Fairlie, SSSI, Australia; John Hannah, NZIS, New Zealand; Mikael Lilje, Swedish Professionals for the Built Environment, Sweden; and Rudolf Staiger, DVW, Germany.
The elections will take place by blind votes following the FIG statutes and internal rules. The elections will take place one position at a time. If there will be no absolute majority in the first voting, second vote will be organised between those two candidates that have most votes.
Motion: This General Assembly elects two Vice Presidents for the term 2015-2018.
Decision:
General Assembly to affirm the sole candidate, Ms Chryssy Potsiou, by voting, as the President for the term of office 1.1.2015-31.12.2018.
Motion: This General Assembly elects a president for the term 2015 – 2018.
Decision:
During the congress there will be Member Association Forum, the Director General’s/Affiliate Members Forum (in cooperation with UN-HABITAT/GLTN), Academic Members Forum (in cooperation with FAO) and Corporate Members Meeting. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.
Motion: That the General Assembly records the report(s)
Decision:
Commission Officers (ACCO), Commissions, Networks and Task forces will have their annual and other administrative meetings in Kuala Lumpur. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.
Motion: That the General Assembly records the report(s).
Decision:
The permanent institutions will have various activities during the congress. They may report back to the General Assembly on any matters of general interest.
Motion: That the General Assembly records the report(s).
Decision:
A meeting for FIG Foundation is organised in Kuala Lumpur and various activities are taking place during the Congress. They may report back to the General Assembly on any matters of general interest.
Motion: That the General Assembly records the report.
Decision:
Representatives from the Local Organising Committee from New Zealand Institute of Surveyors will give a presentation on preparations of FIG Working Week 2016.
Motion: That the General Assembly records the report.
Decision:
President Yanakiev Angel Krumov and Co-Conference Director Zlatan Zlatanov from the Chamber of Graduated Surveyors in Bulgaria will give a presentation on preparations of FIG Working Week 2015.
Motion: That the General Assembly records the report.
Decision:
FIG Council has received requests to table matters that may be of general interest to the General Assembly and has agreed to invite the following to address the General Assembly. The presentation should not be more than 10 minutes with a period, no longer than 10 minutes, for general discussion on the following –
Motion: That the General Assembly records the reports for information.
Decision:
Data supplied by the FIG Office.
Whilst every effort has been made to ensure that this data is accurate errors might exist. Requests for updates and corrections should be emailed to the FIG Office.
